- If any of your delegates become ill during your event, you must let a member of staff know and ask the delegate to leave the venue.
- Ensure you have a track and trace procedure before your event. As well as a contact for the person in charge of the track and trace register. This will be obligatory for any event. Please refer to the information on our web page for the different procedures organisers can use.
- The maximum capacities must be adhered to. The maximum capacities in each room include delegates and facilitators. It is the total number of people allowed in the room at once and allows for social distancing. Therefore, we will not be able to add any furniture or chairs during your visit.
- Do not allow people to wait in the communal areas of the building. If your event or meeting requires a waiting room then you may need to hire an additional room. Alternatively, you can ask guests to wait outside the building or at one of the many cafés nearby. This is to reduce the risk of contamination and make social distancing easier within the building.
- Encourage visitors to use the one-way system and maintain social distancing. To reduce the risk of contamination a one-way system is being employed. A map to help delegates find their way round the building can be found on our website.
- Do not allow facilitators or delegates to move the furniture in your room. We are employing the use of new social distancing layouts; they have all been measured to include either 1.50m – 2m distancing.
- Food and drink can be consumed inside the room. However, shared meals and catering are not permitted.
- Payments can be accepted by card over the phone or by BACs, we are discouraging the use of cash and cheques where possible to reduce the spread of germs.
- We recommend that face coverings are worn during the event itself unless the activity cannot be done whilst wearing a face covering.
- We are encouraging all staff and delegates to keep noise to a minimum to reduce the risk of contamination. If you have chosen the Main Hall, Balconies or Upper Hall then please consider hiring the PA system. We also have a mobile loop system which can be hired free of charge.
Our Guidelines
- We ask all event organisers to implement and make event attendees aware of their organisation’s track and trace procedure prior to their events.
- Organisers can use any track and trace method they choose so long as it records all delegates’:
- name
- contact phone number
- arrival date
- arrival times
- Please let Friends’ Meeting House know which method of track and trace you intend to use. It will need to be kept safely and securely for 21 days after the last day of the event in accordance with GDPR regulations.
- Please let Friends Meeting House know the name of the person responsible for the register. This name will be the contact that we pass on to NHS Test and Trace if requested.



